BOOKKEEPING OUTSOURCING - WHY KEEPING BOOKS IN-HOUSE COSTS MORE

You have someone in-house doing bookkeeping.

They spend 20-30 hours/week:

- Recording transactions

- Reconciling accounts

- Preparing reports

- Following up with receipts

- Updating spreadsheets

- Customer invoicing

Cost: 1 FTE @ £25,000/year = £25,000/year

Plus:

- They're prone to errors (manual work)

- They need training (time/cost)

- They might leave (replacement cost £10,000+)

- They're limited to 8 hours/day (can't scale)

THE PROBLEM

In-house bookkeeping:

- Expensive (salary + benefits)

- Inefficient (manual processes)

- Error-prone (human mistakes)

- Scaling problem (add more people as you grow)

- Turnover (best people leave, replacements need training)

THE SOLUTION: OUTSOURCED BOOKKEEPING

Outsourced bookkeeper handles:

- Daily transaction recording

- Monthly reconciliations

- Customer invoicing

- Receipt management

- Monthly reporting

- Process optimization

Cost: £800-£1,500/month = £9,600-£18,000/year

Benefit vs. in-house:

- Save £7,000-£15,000/year in salary

- Fewer errors (professional, proven process)

- Scalable (add services as you grow)

- No turnover (you get the service, not the person)

- Better reporting (proper tools, expertise)

COST COMPARISON

IN-HOUSE BOOKKEEPER

- Salary: £25,000

- Employer NI: £3,000

- Equipment/software: £2,000

- Training: £1,000

- Turnover costs (every 3-4 years): £5,000/year average

- Total: £36,000/year

- Errors/rework: £2,000-£5,000/year

- Actual cost: £38,000-£41,000/year

OUTSOURCED BOOKKEEPER

- Service: £12,000/year

- Better accuracy/fewer errors: Savings £2,000-£5,000/year

- Actual cost: £7,000-£10,000/year

SAVINGS: £28,000-£34,000/year

GETTING STARTED

1. Document current bookkeeping process

2. Gather last 6 months of records

3. Find bookkeeping service (Belay, Bookminders, etc.)

4. Transition (service helps migrate data)

5. Monitor first month

6. Approve ongoing

Stop spending more on in-house bookkeeping than you need to. 

Partner with Sharpscale for expert Outsourced Bookkeeping Services that improve efficiency, reduce costs, increase financial accuracy, and give you real-time visibility into your business finances.

Let our experienced team handle your bookkeeping while you focus on growth, profitability, and strategic decision-making.

Learn more at www.sharpscaleglobal.com and book your free consultation today.